Providing a good onboarding experience for your new hires is very important because it creates the first impression of the organization. If you can give a good experience to your employees, they are likely to stick to the organization for a long time.
Your onboarding process should be simple and easy so that you can focus on other important things. Especially when your team is responsible for onboarding, offboarding, and managing all other things at the same time.
If the process is easy and simple, it improves retention rates, productivity, and overall job satisfaction of your employees. Many research studies showed that your onboarding process has a great impact on your business, it ranks second in importance, just after recruiting. Unfortunately, many organizations don’t give much importance to onboarding. So, now let’s look at a few steps that make the onboarding process easier.
1)Automate most of the processes:
Several tools and technologies can make the onboarding process easier. Pick the tools that help you to automate the important tasks. For example, Saba Cloud learning management system helps you to manage, deliver, and monitor employee training effectively. With tools like these, you can also alleviate the stress on your HR department. It can also automate various functions and onboarding processes by reducing the cost and time involved in paperwork.
2)Connect them to the team members:
Many new hires are concerned about whom they are going to work with and how to get along with them easily. To overcome this uncertainty, introduce them to the team members before they start working together. This will help to break the ice and build an informal relationship before they become official team members. Another important step is, provide the new hires with an organizational chart to understand who’s who at the company. This will let them know to whom they should report and who are the leaders of other teams.
3)Offer personalized training programs:
Organizations should try to offer personalized training programs that align with the strengths, weaknesses, and preferences of the employee. This improves employee engagement and retention. If you provide the training in the new hire’s preferred format, he/she is likely to learn quickly. So, customizing the training program is very important in the onboarding process.
4)Communicate with them frequently:
In the initial days at work, your employees might have more leisure time because fewer tasks are assigned to them as they are new. In this time, talk to them frequently regarding the work or ensure they have completed all necessary tasks. But, don’t leave them alone as it might disengage them. Avoid micromanagement, but you should ensure the new employee is progressing at the right place.
5)Be available to them always:
Whether you have assigned a task or not, you should always be around them whenever they have questions. Initially, the new hire might have lots of questions because everything is new to them, so use communication tools like Microsoft Teams or Slack for professional communication. The worst thing at a new job is being thrown into a task without any support, this can make them miserable. So, always support and be available to them especially in the initial few days.
If you invest in your employees, they will pay you back in helping the company grow through their hard work and dedication towards work. So, never step back to help and guide them in their initial days at work. We hope this article helps you in understanding how to make the employee onboarding process smooth and easier.