If you have a call center or are thinking about opening a call center, then this list of Best Call Center Software and Applications is for you.
The primary function of a call center is to solve customer problems, take feedbacks, get new customers, sales, and reaching out clients for customer support.
A call center generally is full of agents and customer care representatives. Whenever they make a call or reach out to a new client, it costs money and makes your budget go high. This is the reason that various virtual call center softwares were made to make the working of call centers more effective and efficient.
Using a call center software or application modernizes the entire concept of how a call center functions. These call center software decreases the workload from your agents and you get a more smooth-running business environment.
Our team here at TechNinja PRO has devised the list of the best Call Center Software and Applications available in the market nowadays. You can take your pick, check prices, and short-list the best one.
Top Call Center Software and Applications
RingCentral Contact Center
Compatibility with other sales software
Sales via outbound calls feature work smoothly
Data-driven customer care AI software
Remote handling of customers and agents
Automation of pre-recorded message for greater outreach
1. RingCentral Contact Center
Standard IVR & ACD
Advanced IVR & ACD
Outbound Dialing Feature
Dialer (Preview, Predictive, & Progressive
RingCentral is one of the fastest-growing call center software companies and is the best choice for a lot of businesses all around the world. It is one of the largest pure-play cloud call center business communication providers available in the world right now.
In addition, they provide an all-inclusive business communication solution to all of the enterprises at a global level, irrespective of what size their business is.
The best thing about RingCentral is, it can integrate with those systems which you are already using. It’s very easy to plug RingCentral in your already based setup like Google, Salesforce, etc.
Having already more than 340,000+ clients, it is already one of the best call center software used by authentic clients in their already growing businesses.
RingCentral Contact Center - Pricing Plans
Inbound Voice Only
Inbound Voice and Omnichannel
Inbound, Omnichannel, and Outbound
Unlimited inbound & intracompany calls
Mobile app (iOS & Android)
Unlimited call queuing
International numbers (140+ countries)
Unlimited outbound calls (Flat rates)
Power Dialer, Smart Dialer
Call Monitoring (Call Barging, Call Whispering)
Speech to text
Single Sign-On (SSO)
Real-time client dashboard
Integrations to other systems
CloudTalk has also been around for a while now and is a fully optimized VoIP phone system.
The makers of CloudTalk have integrated CloudTalk with more than 75 features that are not just advanced but also have been tested in the field a million times. All of these features work together in a symphony and compliment each other. You can make tiny tweaks to maintain a customized dashboard for yourself to improve your company’s sales and customer experience.
You don’t need to make even small changes as CloudTalk can integrate with your already installed and working CRM, eCommerce, and helpdesk systems.
Lastly, when it comes to quality, no one can beat CloudTalk. It offers the best telephony solutions and has been rated at the top for that.
CloudTalk - Pricing Plans
Contact CloudTalk for customized system (offer)
IVR - Studio
Real-time dashboards - Live
Business Intelligence - Explore
Mobile Agent (iOS & Android)
60+ out-of-the-box integrations
80+ AppConnect partners
Guardian & Connections Standard
Customer Report & Dashboard Creation
TalkDesk is another one of the best call center software and application that provides a cloud-based solution for call centers to connect effectively with their customers.
What makes TalkDesk stand out from the rest of the competition is its comprehensive and detailed reporting. You wouldn’t find any of the call center software out there having that capability or feature installed in them.
Coming to the TalkDesk interface is integrated with many advanced features and all of these features serve the purpose of enhancing your call center’s work efficiency.
One of the things that must be mentioned here is the capability of TalkDesk to integrate with more than 20 business sales tools to transform your business into a well-oiled machine. This will not only boost your sales, but also your agents would be able to personalize their TalkDesk by making small tweaks here and there to make their calls more effectively.
TalkDesk - Pricing Plans
They charge $65 per seat/month
For small and medium-sized businesses
For large call centers
For large corporations requiring customizations along with 24/7 customer support
Tasks and projects
Chats and video calls
One of our personal favourite call center software and application is Bitrix24. It is a CRM (customer relationship management) call center software.
One of the most refined features of this call center software is email marketing and telephony. Both of these features might sound simple, however, a polished call center agent might know that it is very vital for both of these features to be seamlessly working to enhance the work efficiency.
Used by more than 8 million people worldwide, its availability is in both cloud and on-premise with open source code access i.e. making it a cloud call center.
As per its brilliant performance at a Global level, Birtix24 is now available in 18 different languages. Also, their featured inventory is increasing day by day.
The combination of bulk SMS, multiple pipeline support, management of campaigns (campaign management), sale automation, and marketing models automation makes Birtix24 a very tough competitor indeed.
Bitrix24 - Pricing Plans
Special Plans (3 sub-categories)
Storage: 10GB to 50GB
$19/month to $55/month
Business plans (2 sub-categories)
Storage: 100GB to 1024GB
$79/month to $159/month
Custom Domil (SSL)
The main purpose for which Newfies-Dialer was made is to send call billing for telecommunication companies to their customers and clients to sell voice broadcasting as a service (vBaaS).
It has also been termed as an auto-dialer solution for SMS and Voice Broadcasting. You can use it for doing marketing of your/third party business, conduct market research, carry out votings, and opinion polls.
Also, it offers flexible outbound IVR and Press-1 to transfer lead generation.
No doubt, it stands at this position in our list.
Newfies-Dialer - Pricing Plans
Ports: Maximum number of calls allowed at one time.
Frequently Asked Questions
Initially you would have to determine the features that you require for your call center. Here are the best features of call center software and call center applications:
● Call queues
● Call recording
● Conference calling
● Call barging
● Call termination
● Call routing/Call distributor (Automatic)
● Interactive voice response
● Predictive dialler
● Disposition codes
● Toll-free services
● Authentication infrastructure
● SIP Trunks
● Campaign management
● Call Control
● History of Interaction (Interaction History)
When it comes to customer relationships or maintaining a consistent service of solving customer queries, all inbound and outbound call centers work 24/7 for the purpose to fulfil customer satisfaction and engagement.
To prolong, preserve, and establish their call centers for a long period, almost all of the call centers nowadays are using “Virtual Call Center Software and Applications”.
Call Center Software is a tool that will help the agents in:
- Increase efficiency of their day-to-day tasks
- Enhance customer experience
- CRM Integration for customer context
- Cloud-based calling
- Interactive voice response
- Call Scripting
- Escalation management
- And much more.
CRM or Customer Relationship Management is not an easy task as you are not dealing with machines, software, or technical stuff. You are directly dealing with LIVE people whom you do not know how they are going to react, respond to, or ask.
In this regard or case, one should think about at least streamline the process of their call center by integrating it with the best call center software and applications.
In this day and age, call centers should understand that it’s not the 80s, 90s, or the early 2000s anymore. The years have passed, and we live in the Golden Age of technology.
Integrating your business with technology would increase the efficiency of your business and will give you a reduction in the workload of your agents.
Several call center software companies are available in the market from which you can choose the best one that suits your needs and requirements.
When you study the biggest players and huge companies (brands) like Amazon, Apple, or Google, you come to realize that their CEO’s pay so much attention to the “customer satisfaction” area of their business. That’s because for the customer is everything.
Why? That’s because if your customer is taken care of, you’ll get customer loyalty out of them. This strategy converts a simple one-time customer into a long-term loyal client. Isn’t that the main purpose of call centers?
Customers leave when they are not taken care of. You see, if you keep things simple, sharp, clean, and efficient, you would have no place to go except for UP!
According to Active Campaign, customers leave your business for the following key reasons:
- They are not treated via the proper trending technology.
- Their Customer Experience is not smooth and streamlined.
- They have to wait long periods of time on the call.
- They don’t consider your call center practice to be effective and clear. Customers become frustrated when the communication is not clear.
- They keep on getting transferred to several operators before reaching their final destination.
- They don’t get connected instantly.
These are just a few major reasons out of many other factors.
So, how can one overcome these issues? Well, the answer is pretty simple. You need to inject your call center with the following set of traits:
- Advanced Technology
- Maintained Infrastructure
- Highly Trained Staff
If you incorporate even one of the above-mentioned practices in your business, you’ll start to get the results within a short period. Your customer satisfaction will get higher, and your call center business will start to bloom.
The best thing about these call center softwares and applications (which we have listed for you) is that the majority have both free and paid versions of their call center software/products.
One thing that must be mentioned here is, you should not compare yourself with the big corporate level call centers as they have huge capitals for investing, buying, and setting up industry-level business resources.
One must not draw a line of comparison with those huge players in the call center sector who can buy the most advanced software and tools made especially for their businesses.
However, thanks to all the software developers out there who have engineered such amazing call center software and applications just for people like us who want to get their hands on such software that cost almost near to nothing.
As per the progress that the world has made with the technological revolution, the industry of call centers and support team has also revolutionized.
In the past, all of the tools that the agents of your customer support needed were in different software that didn’t integrate. However, this has changed a lot and now the majority of the call center software and applications come with those features that work effectively well with each other.
Thus, making an all-in-one cloud call center software giant